Executive Assistant - E-mobility Industry (ZR_17225_JOB)

This is a remote position.

Role Name: Executive Assistant / General Admin

Schedule: Full-time, 9 AM to 6 PM Brisbane Time, with 1-hour unpaid break

Client Overview

Join a rapidly expanding e-mobility leader revolutionizing urban transportation. With 30 stores across Australia and a dynamic team of 100, this innovative company is at the forefront of sustainable mobility solutions. As they continue to grow and evolve, they’re seeking talented individuals to support their mission of transforming how people move in cities.

Job Description

As an Executive Assistant / General Admin, you’ll be the backbone of our client’s administrative operations, supporting a diverse team across multiple departments. This role offers a unique opportunity to dive into various aspects of a thriving e-mobility business, from data management to high-level meeting coordination. You’ll work directly with key decision-makers, gaining invaluable insights into business operations while honing your skills in a fast-paced, growth-oriented environment. If you’re looking for a role where your organizational prowess can directly impact a company’s success, this position offers the perfect blend of challenge and opportunity.

Responsibilities

• Manage and optimize action plans and project trackers across diverse business areas
  
• Capture, refine, and distribute meeting minutes for various team meetings, including store manager, tech, and executive sessions
  
• Extract and organize critical data from the service platform (Hub Tiger) for in-depth analysis
  
• Drive task completion by following up on assignments and updating project timelines
  
• Assist with manual reporting tasks, transforming raw data into actionable insights
  
• Provide comprehensive administrative support to multiple team members, enhancing overall productivity
  
• Manage calendars and emails efficiently, ensuring smooth communication flow
  
• Conduct targeted research and compile information to support strategic decision-making
  

Requirements

• Proven track record in an administrative role, ideally with exposure to C-suite executives
  
• Strong proficiency in data entry, with an eye for detail and accuracy
  
• Exceptional organizational skills with the ability to juggle multiple priorities effectively
  
• Outstanding written and verbal communication skills, capable of interacting with all levels of management
  
• Demonstrated ability to work independently while collaborating seamlessly with team members
  
• Advanced proficiency in Microsoft Office suite and adaptability to new software tools
  
• Experience with project management tools is a plus
  
• Ability to handle confidential information with utmost discretion
  
• Flexibility to adapt to changing priorities in a dynamic, fast-paced environment
  
• Proactive mindset with a passion for improving administrative processes
  

Benefits

• HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job