Personal Assistant - Mid to Senior Level (ZR_17187_JOB)

This is a remote position.

Schedule:

• 20 hours per week
  
• Monday to Friday, 9AM to 1PM PST

Client Timezone: San Francisco, CA (PST)

Client Overview

Join a dynamic academic environment supporting a leading professor in their research and administrative tasks. This role offers a unique opportunity to contribute to cutting-edge educational projects while developing your skills in a flexible, remote setting. You’ll be an integral part of streamlining operations for a busy academic professional, gaining invaluable experience in the world of higher education and research.

Job Description

As a Personal Assistant in the education and research sector, you’ll play a crucial role in managing the day-to-day operations for a prominent professor. This position demands exceptional organizational skills, attention to detail, and the ability to juggle multiple tasks efficiently. You’ll be responsible for email management, calendar organization, and processing reimbursements, with potential to expand into budget management and bookkeeping. This role offers a unique blend of administrative support and academic exposure, providing an excellent opportunity for professional growth in a stimulating intellectual environment.

Responsibilities

• Manage and prioritize a high volume of emails, ensuring timely responses to critical communications
  
• Organize and maintain an efficient calendar, coordinating meetings and appointments
  
• Process and submit reimbursement claims for business-related travel expenses
  
• Create and update comprehensive to-do lists, tracking task completion and deadlines
  
• Handle occasional personal tasks, including making calls within the US
  
• Assist with organizing and managing both work-related and personal budgets (future responsibility)
  
• Provide general administrative support to enhance overall productivity and efficiency
  

Requirements

• Exceptional attention to detail and strong organizational abilities
  
• Excellent written and verbal communication skills in English
  
• Proficiency in email management software and Google Workspace applications
  
• Basic understanding of bookkeeping principles (preferred)
  
• Ability to work independently and take initiative
  
• Flexibility to align work hours with US time zones
  
• Strong problem-solving skills and ability to adapt to changing priorities
  
• Discretion in handling confidential information
  
• Enthusiasm for learning and working in an academic environment