Executive Assistant to Real Estate Entrepreneur

FreedUp is a small startup from Austin, TX - you'll work directly with our founders, Aaron Hayslip and Scott Frazier. Feel free to reach out to us and say hi on LinkedIn! We are an “Executive Assistant Agency” that matches elite founders and executives to world-class EAs.

In this role, we are looking for an Executive Assistant for a Real Estate Entrepreneur. This candidate will provide essential administrative support to ensure the smooth functioning of daily operations, especially in coordinating and managing their schedules, CRM management and overall executive support.

Schedule:

• Monday - Friday 8am-5pm CST
  

Pay Range:

• $1000-$1500 monthly based on experience

Duties and Responsibilities

• Triage Executive's email inbox and respond to emails on the Executive's behalf
• Manage complex calendars, including scheduling and coordinating meetings and appointments
• Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.
• Prepare, proofread, and edit presentations, reports, and other documents
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Conduct research and gather information to assist in decision-making and problem-solving
• Serve as a liaison between senior executives, employees, and external stakeholders
• Capable of creating high quality Standard Operating Procedures (SOPs)

Requirements

Qualifications:

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
• Bachelor's degree in Business Administration, Communications, or related field preferred
• A proven track record of supporting executives in a virtual setting is required
• Background in real estate is beneficial, but not required
• C2 level proficiency in English, both written and spoken
• Resume must be in English

Tools:

• Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
• Familiarity with CRM software (preferably Copper, but not required)

Skills:

• Excellent verbal and written communication skills
• Ability to coordinate complex schedules
• Strong organizational and time-management abilities
• Ability to multitask and prioritize tasks effectively
• Ability to work independently and collaboratively in a team-oriented environment
• Attention to detail and problem-solving skills
• High level of professionalism and discretion

Technical Requirements:

• Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
• A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
• Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
• A noise-canceling headset with a microphone for clear communication.

Benefits

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months