Executive Assistant- Wave Accounting Proficiency

This is a remote position.

Scope:

• 20 hours per week
  
• Monday to Friday, 9AM to 1PM Pacific Time (Kelowna, BC, Canada)
  

About the client:
​
We are a global organization dedicated to helping entrepreneurs and businesses achieve their vision through a comprehensive Entrepreneurial Operating System (EOS). With practical tools and proven processes, we empower leadership teams to strengthen their operations, align their goals, and drive sustainable growth. The EOS model has been implemented by thousands of companies worldwide, offering clear frameworks to simplify business challenges and build healthy, scalable organizations.


Key Responsibilities:

Travel Arrangements:

• Coordinate flights, hotels, and rental cars.
  

• Ensure smooth travel logistics with updated itineraries.
  

Client Communications:

• Handle 90% of client interactions via email.
  

• Respond promptly and professionally to inquiries.
  

Calendar Management & Scheduling:

• Manage calendars for efficient scheduling.
  

• Book meetings and appointments as needed.
  

Inbox & Email Management:

• Organize and categorize incoming emails for responses.
  

• Draft, respond to, and manage correspondence.
  

Expense and Bookkeeping Management:

• Record and categorize expenses usingWave Accounting.
  

• Maintain accurate financial records and documentation.
  

Meeting Room & Event Coordination:

• Book meeting rooms and assist with event scheduling.
  

Inventory, Supplies & Client Gifts:

• Manage inventory and supplies for business needs.
  

• Handle ordering and delivery of client gifts.
  

Occasional Personal and Family Support:

• Coordinate gifting, family-related bookings, and contractor arrangements.
  

Qualifications:

• 3+ years of experience as an Executive Assistant or similar role
  
• Proficiency withWave Accountingor similar platforms.
  
• Strong organizational and multitasking skills.
  
• Excellent written communication, particularly for email correspondence.
  
• Ability to manage tasks independently and efficiently.
  
• Flexibility to work staggered shifts or align with North American hours.
  

Job Highlights:

• Permanent work-from-home

• Immediate hiring

• Steady freelance job

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