Real Estate Sales Operation Assistant

FreedUp is a small startup from Austin, TX - you'll work directly with our founders, Aaron Hayslip and Scott Frazier. Feel free to reach out to us and say hi on LinkedIn! We are an “Executive Assistant Agency” that matches elite founders and executives to world-class EAs.

We are looking for a Real Estate Sales Operations Assistant for one of our client. This candidate must maintain high standards of client care through supporting their real estate sales team with effective client communication, support through the transaction process, and CRM/document management.

Schedule:

• Monday - Friday 8am-5pm CST

Pay Range:

• $1500-$2000

Qualifications

• 3+ years of experience in residential real estate.
• Experience in Real Estate operations is a MUST!
• Proven experience in real estate transaction coordination or a similar role.
• Strong understanding of real estate processes, contracts, and legal requirements.
• Excellent communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Proficient in using CRM systems and real estate transaction management software.
• Ability to manage multiple tasks and prioritize effectively.
• Active real estate license preferred, but not required.
• Resume must be in English

Requirements

Duties and Responsibilities

• Communication: Keep all parties informed on transaction progress, deadlines, and closing preparations. Maintain records and follow up after showings.
• Database Management: Manage transaction timelines, listing changes, and contact records. Ensure all data is up to date.
• Documentation & Legal: Assist with disclosures, draft/manage contracts, and ensure legal compliance. Review and submit all required documentation.
• Scheduling & Coordination: Arrange showings, inspections, appraisals, and closings. Coordinate with lenders, title companies, and other relevant parties.
• Listings: Collect property info, manage photography, upload listings to MLS and social platforms, and prepare listing documents.
• Client Relations: Track and celebrate client milestones. Send gifts and follow up post-closing.
• Inspections & Walkthroughs: Organize inspections, manage repair requests, and address last-minute concerns.
• Compliance & Final Steps: Ensure funds are handled correctly, verify documents for closing, and complete all necessary compliance tasks.

Benefits

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO