Administrative Support

About Us

At Davies, we get it... you are not just looking for a job, you are looking to build a life and a career. We believe in our people and realize that our success is a direct result of creating a learning atmosphere, leadership opportunities, and promoting from within. We believe that engaging in corporate social activities and working together as a team is a vital part of the Davies culture.

With a multinational global team, Davies Group is a specialist professional services and technology firm working in partnership with leading insurance, highly regulated, and global businesses. At Davies Group, we help clients to manage risk, operate core business processes, and to transform and grow. We deliver operations, consulting and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation, customer experience, human capital, transformation, and change management.

Are you looking for a company that is Dynamic and Innovative where the employees are Connected and Succeed Together? If so, Davies may just be the right choice for you.

Davies is a community of outstanding people. We welcome different perspectives, support each other’s ambitions and grow together. In a fast-changing business environment, we adapt and look ahead. We succeed because we are multi-talented: in the skills of our teams, specialisms, and sector expertise. Working together, we are greater than the sum of our parts.

Job Overview

The Littleton Group, a Davies Company, is looking for an Administrative Support person to join our growing team! Reporting to the Accounts Receivable and Payable Manager, you will oversee and assist with a variety of daily responsibilities across Accounting, Contract/Settlement Payroll, and Office Administrative functions.

To be successful in this role, you need to possess superior attention to detail skills and demonstrate an exceptional capability to multi-task and prioritize with excellent organization and documentation skills in a dynamic and fast-paced work environment. You must have a High School diploma or equivalent and a minimum of two years’ experience in a comparable support position. Additionally, you will need to be proactive, independent, dependable, and take initiative with consistent follow through while exhibiting discretion with sensitive and confidential information. This role is a full-time, home-based position.

Responsibilities and Duties

Accounting and Accounts Payable support

• Processes Invoices for payment on a timely basis
• Reviews vendors to determine 1099 status, request W-9s as needed, and generate new customer and vendor requests for setup
• Prepares bi-weekly reports for AP approvals
• Assist with various monthly, quarterly, and yearly auditing project requests
• Provides backup support for various accounting team functions including deposits and check printing

Contract and Settlement Payroll support for bi-weekly processing

• Prepares and issues bi-weekly adjuster settlement statements (commissions after draw); tracks and notifies managers of negative balances
• Prepares monthly adjuster expense reporting for processing
• Runs commission request reports to monitor adjuster billing
• Calculates and uploads 1099/contractor pay

Office administration

• Answers and directs incoming calls; distributes, scans, and sends mail; manages admin inbox
• Assists with planning and coordinating office-wide events, processes, and maintenance
• Monitors inventory and places orders for office equipment, supplies, and/or office provisions
• Exhibit company values of We are Dynamic, We are Innovative, We are Connected, and We Succeed Together
• Perform other duties as assigned

Experience and Qualifications

Required

• Two (2) or more years of experience in a comparable support position
• High School diploma or equivalent
• Proficiency with Microsoft Office Suite as well as other business-related software programs
• Proven ability to learn new system applications in a timely manner

Preferred

• Bachelor's degree
• Prior Finance, Payroll, and/or HR experience

Knowledge, Skills, and Abilities

• Proactive, independent, dependable, and takes initiative with consistent follow through
• Superb written and verbal communication skills conducted in a timely manner with diverse audiences
• Superior time management skills with capability of working with and meeting deadlines
• Exceptional capability to multi-task and prioritize with excellent organization and documentation skills in a fast-paced, dynamic work environment
• Excellent team player with interpersonal skills
• High level attention to detail with ability to utilize decision making and problem-solving skills
• Capable of working collaboratively and independently with minimal supervision
• Exhibit discretion with sensitive and confidential information
• Display a comfort level working with key people at all levels within an organization
• Ability to accept and act on constructive criticism

Essential Requirements

• Must have US work rights
• Must speak English
• Two (2) or more years of experience in a comparable support position
• High School diploma or equivalent
• Proficiency with Microsoft Office Suite as well as other business-related software programs
• Proven ability to learn new system applications in a timely manner

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the individual for this job and are subject to change with or without notice.

Diversity and Inclusion

Davies is committed to being a diverse and inclusive workplace. We welcome candidates of all genders, gender identity and expression, neurodiversity, sexual orientation, disability, physical appearance, body size, race, age, nationality, and belief (or lack thereof).

Rewards and Recognition

We embrace innovation and run an annual competition available for all colleagues to submit their ideas. The top finalists travel to the current year’s competition site where they pitch their ideas to our investors. The winner receives funding to bring their idea to life and the runners up receive a reward for their involvement. Some of our colleagues have moved across into brand new positions to further develop their ideas/projects!

Benefits

• Medical, dental, and vision plans
• 401k plan with employer matching
• Paid Time Off, Sick Leave, and Paid Holidays
• Life insurance, short term, and long-term disability plans
• Amazing Executive and Senior leadership as well as fabulous colleagues

Position Type, Work Environment and Physical Demands

This is a home-based, full time, hourly, non-exempt position that predominantly operates remotely from a professional home-based office environment routinely using standard office equipment such as computers, phones, printers, photocopiers, and scanners and requires prolonged periods of sitting at a desk while working on a computer. While performing the duties of this job, the individual will be required to regularly hear and talk. This is a largely sedentary role requiring the ability to sit at a desk, reach outward, use a phone, have use of fingers to operate office equipment such as a keyboard, mouse, phone, printer, copier, and to reach above the head, bend, or stand as necessary.

Location

The Littleton Group is currently able to support employees residing in the following US locations: AL, AR, AZ, FL, GA, IA, ID, IL (except Chicago & Cook County), IN, KY, KS, LA, MN (except Duluth, Minneapolis, & Saint Paul), MS, MO, NC, ND, NE, NH, OH, OK, PA (except Philadelphia, Pittsburgh & Allegheny County), SC, SD, TN, TX, UT, VA, WV, WI, and WY. If you live in—or are willing to relocate at your own expense to—any of the listed locations, we look forward to your application! If there is a required or preferred location for an open role, it will be listed in the job description. Should your state not be listed, please visit https://davies-group.com/location/ to locate a subsidiary near you.

Application Information

Application deadline: October 31st, 2024