Executive Assistant

Administrative support for the Head and other Senior Leaders of Zoetis Tech & Digital (ZTD) India Capability Center (ICC), Hyderabad. Support includes managing complex calendar and priorities for the leadership team including internal and external events, travel, leadership meetings and offsites. The candidate will also support with administrative activities at the site. The applicant must have strong organizational skills, an aptitude for technology, and be able to prioritize while working independently.

• Calendar management – candidate must possess excellent prioritization skills and attention to detail for complex calendar maneuvering and coordinating across other Zoetis and ZTD leadership executive assistants.

• External Calendar & Event management – candidate must have expertise coordinating and working with external executives, public speaking events and coordinating with external committees.

• Complex Travel arrangements – candidate must possess excellent attention to detail and attention to complex travel schedules including transportation, hotel, car etc. and prepare and oversee detailed itinerary throughout the travel event. Maintain receipts and records. Process expenses through Concur.

• Facilitate meeting logistics including major on-site and offsite meetings (i.e., reserving conference rooms, hotel lodging and meeting space, catering, coordinating attendees and sending invites)

• Using judgment to identify and work to resolve most urgent issues.

• Independently identify and respond to daily issues that arise, and identify resource needed to perform job responsibilities Plan, organize and prioritize own work on a daily basis to meeting deadlines and plan ahead to anticipate and meet upcoming deadlines.

• Establish and maintain office procedures and systems (i.e., filing, or record keeping systems, ordering supplies, Ariba Administration)

• Site administration - Including (but not limited to) vendor coordination, documentation, processing of vendor invoices and follow up on payments.

• Facilitate the seamless onboarding process for new hires at the site level, including scheduling orientation sessions, coordinating necessary paperwork, and ensuring new employees feel welcomed and supported from day one.

• Travel Partner Liaison: Act as the primary point of contact for our travel partner, managing travel arrangements, accommodations, and itineraries for leaders and visitors, optimizing efficiency and cost-effectiveness while ensuring a smooth travel experience.

The ideal candidate needs to demonstrate autonomy and adaptability by efficiently managing workload with minimal supervision, while readily embracing new tasks or projects as needed to support site-level operations, exhibiting a proactive and agile approach to fulfilling organizational objectives.