Executive Assistant (Internal)

Job Duck is hiring a virtual

Executive Assistant (Internal)

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

The Executive Assistant's role is to protect the manager's time and mental space by tracking administrative details and clearing the way for the manager to make the most significant contribution to our company. The Executive Assistant will be a valuable asset to the manager and Lead Executive Assistant by anticipating needs at a high level, allowing him to develop a vision and strategy for all aspects of the business.

While repetitive tasks are undoubtedly a part of this position, the tasks assigned can vary from week to week depending on the needs of the manager and the Lead Executive Assistant as well as the needs of the business. To support his initiatives, the most important responsibility is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity.

Monthly compensation: 1,100 USD

Pay is determined by experience and education.

Duties and responsibilities will include, but are not limited to the following:

• Protects manager’s Time and Headspace.

• Must have daily communication with the manager and Lead Executive Assistant.

• Helps the Lead Executive Assistant with tasks and projects.

• Tracks and manages projects and tasks delegated by the Lead Executive Assistant.

• Sorts and responds to manager’s emails.

• Screens all calls for the manager and Lead Executive Assistant.

• Has weekly meetings with the Lead Executive Assistant Team to review tasks and future projects.

• Always being proactive and thinking ahead.

• Answering scheduling queries via email and phone.

• Performing other administrative tasks when required.

Skills:

• Proactive

• Computer proficiency

• Responsible

• Sense of Urgency

• Organized

• Team player

• Efficient

• Management oriented

• Responsive

• Great communication skills

• Attention to detail

• Adaptability

To be considered for this opportunity, you should have the following:

• Associate's or Bachelor'sDegree in Business Administration or an industry-related field preferred.

• A minimum of two year's experience in a similar role.

• An advanced understanding of scheduling and calendar management.

• An advanced level of English and Spanish verbal and written communication is required.

• Knowledge of Microsoft 365.

• Eager to learn and develop professionally.

• Ability to manage services and appointments.

Every Great Person Deserves a Great Job. Therefore, choose to apply now! Keep tabs on your email and WhatsApp to get the next steps. Make sure to review your spam folder.

Our application process has multiple stages; applying here is just the first step. Every candidate has to pass each step in our application process to become part of our team. Please note that this is a home-based position.