21930275947 - Executive Assistant to the CEO

Job Title: Executive Assistant (to the CEO)

Schedule: 6:00 AM - 2:00 PM EST

Salary range: $ 900 - 1,500 USD/month

Overview of the Role:

We are seeking a highly organized and proactive Executive Assistant based in Eastern Europe to directly support the CEO. This role is focused on business project development, keeping the CEO organized, and ensuring all CEO-led initiatives are on track. The ideal candidate will assist in communication, follow-ups, and managing multiple projects. You will act as the CEO’s right hand, helping prioritize tasks, coordinating between teams, and ensuring nothing falls through the cracks.

Responsibilities:

• Business Project Development: Support the CEO by coordinating the development of new business projects, creating schedules, and ensuring timely completion of deliverables.
• Organizational Management: Keep the CEO organized by maintaining schedules, task lists, and project management tools. Ensure that all CEO projects are tracked and updated regularly.
• Communication & Follow-up: Draft correspondence, follow up on LinkedIn contacts, Skype chats, and ensure timely communication with internal and external stakeholders.
• Project Tracking: Monitor the status of all ongoing CEO projects, ensuring deadlines are met and keeping the CEO informed of any updates or delays.
• Performance Monitoring: Provide feedback to management team members on performance and areas for improvement when required by the CEO.
• Data & Report Analysis: Analyze reports, track performance metrics, and provide insights to support project growth and revenue optimization.
• Advanced Excel Skills: Use advanced Excel features, including pivot tables, VLOOKUP, and data analysis tools, to manage and analyze data for reporting and decision-making purposes.

Requirements

• At least 2 years of experience as an Executive Assistant or in a similar role supporting senior executives.
• Exceptional organizational skills with strong attention to detail and the ability to prioritize effectively.
• Strong communication skills, both written and verbal, with a proactive follow-up approach.
• Advanced proficiency in Excel (including pivot tables, VLOOKUP, and data analysis tools) for reporting and data management.
• Ability to handle multiple projects simultaneously and work independently.
• Comfortable managing difficult conversations with team members regarding performance and expectations.
• Ability to work early morning hours (starting at 6:00 AM EST).
• Based in Eastern Europe