Personal Assistant for Family

Seeking a highly driven and creative Executive Assistant to join our dynamic team. This role is not just about supporting; it's about being a proactive, critical thinker and an extension of an individual. Your mission is to act as a second brain, understanding the intricacies of the executive mindset and anticipating the need to streamline processes and decision-making.

You will be part of a team of 2-4 EAs supporting a busy founder with personal and work tasks, with significant responsibilities and tasks that will grow with time.

Responsibilities

Executive Support and Representation

• Act as a proxy for the executive, managing communication and decision-making processes.
• Maintain and manage the executive's schedule, ensuring efficient time management and prioritization of tasks.
• Handle confidential information with discretion and integrity, representing the executive's interests.

Creative Problem-Solving and Initiative

• Continuously seek innovative solutions to complex challenges.
• Proactively identify areas of improvement and propose creative strategies to increase efficiency and effectiveness.
• Take the initiative to start and complete projects with minimal guidance, demonstrating high independence and resourcefulness.

Communication and Collaboration

• Over-communicate plans, thoughts, and actions to the executive team.
• Work collaboratively with other assistants and team members to ensure a cohesive approach to task management.
• Participate in team meetings, contributing ideas and feedback to improve overall team performance.

Requirements

Technical Skills

• Experience in an executive assistant role or similar (3+ years preferred).
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
• Familiarity with project management tools and collaboration platforms (e.g., Notion, Asana, Slack).

Soft Skills

• Exceptional communication skills, both verbal and written.
• Strong organizational and time-management abilities.
• Ability to think critically and make decisions under pressure.

Mentality

• A "second-brain" mentality, with a focus on anticipating and preemptively addressing the needs of the executive.
• Comfortable with a high degree of autonomy and decision-making authority.
• An over-communicator who thrives in a remote working environment and understands the value of excessive transparency in this setting.

What We Value Most

• Availability: Quick response times (<10 minutes) during working hours.
• Accuracy: Providing estimates on task durations and meeting deadlines consistently.
• Speed: Efficient execution of tasks without sacrificing quality.
• Autonomy: The ability to work independently and resourcefully.