Executive Assistant - Philippines

NeoWork is seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our client. As an Executive Assistant, you will play a critical role in ensuring the smooth and efficient operation of one of our clients.

As an innovative BPO company, NeoWork is committed to providing exceptional and personalized support to our clients. As an Executive Assistant, you will directly contribute to our mission by customer service, sales processes, managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling various administrative tasks.

We are looking for an individual who thrives in a fast-paced environment, has excellent communication and organizational skills, and possesses a high level of professionalism and confidentiality.

Responsibilities

• Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
• Working with customer service, sales and marketing, and social media initiatives
• Prepare and edit documents, reports, and presentations
• Act as the first point of contact for internal and external stakeholders
• Coordinate and facilitate communication between different teams and departments
• Assist with project management and follow-up on action items
• Handle confidential and sensitive information with integrity and discretion
• Perform general administrative tasks, such as filing, data entry, and office supply management
• Contribute to the overall efficiency and effectiveness of the executive team

Requirements

• At least 3+ years of proven experience as an Executive Assistant, Virtual Assistant or similar role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in using productivity tools and office software
• Ability to handle multiple tasks and prioritize effectively
• High level of professionalism and confidentiality
• Attention to detail and accuracy
• Ability to anticipate needs and proactively address issues
• Bachelor's degree in Business Administration or related field is preferred
• Owned computer or laptop and stable internet connectivity.
• Knowledgeable in Office 360, Google Apps, and client-facing communication.

Benefits

• We provide comprehensive training for all candidates, regardless of their background or previous experience as a VA.
• The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.
• This is a 100% home-based position
• We prioritize the mental health of our team members and offer mental health days to support their well-being.
• In addition to the base salary, performance-based incentives are provided.
• There is an annual review and appraisal process in place.
• There are ample opportunities for professional growth and advancement within the company.