Executive Assistant

Overview: This Executive Assistant will provide high-level administrative support to executive leadership, ensuring the smooth and efficient operation of their office and contributing to the overall success of the organization. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.

Key Responsibilities:

1. Calendar and Schedule Management:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate logistics for meetings, conferences, and events, including room bookings, catering, and audiovisual equipment setup.

• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications.
• Draft and prepare emails, memos, reports, presentations, and other correspondence on behalf of the executive, ensuring accuracy and professionalism.

• Arrange complex travel itineraries, including flights, accommodations, transportation, and visas, ensuring cost-effectiveness and adherence to travel policies.
• Prepare travel expense reports and reconcile expenses in a timely manner.

• Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documents.
• Attend meetings, take detailed notes, and distribute meeting minutes and action items to relevant stakeholders.
• Follow up on action items and deadlines to ensure timely completion.

• Assist with special projects and initiatives as assigned by the executive leadership team.
• Coordinate cross-functional project teams, track project milestones and deliverables, and provide administrative support as needed.

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain confidentiality of executive communications, documents, and meetings.

Requirements:

• 2-3+ years of experience as an executive assistant or administrative assistant, supporting C-level executives or senior leadership.
• Proficiency in Google Suite and other office productivity tools.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Strong organizational skills, with the ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
• Attention to detail and accuracy in all work tasks.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and professionalism in handling confidential information and sensitive matters.

Axonius is committed to fair and equitable compensation packages. A candidate’s salary will be based on qualifications and relevant experience. In addition to a competitive salary, our packages include stock options, attractive benefits, and an annual bonus.

A little more about Axonius:

Axonius gives customers the confidence to control complexity by mitigating threats, navigating risk, automating response actions, and informing business-level strategy. With solutions for both cyber asset attack surface management (CAASM) and SaaS management, Axonius is deployed in minutes and integrates with hundreds of data sources to provide a comprehensive asset inventory, uncover gaps, and automatically validate and enforce policies. Cited as one of the fastest-growing cybersecurity startups, with accolades from CNBC, Forbes, and Fortune, Axonius covers millions of assets, including devices and cloud assets, user accounts, and SaaS applications, for customers around the world.

Headquartered in New York, New York, Axonius employs over 600 people worldwide. Axonius is named to the 2024 Forbes Cloud 100and was named toDun’s Best Start Up Companies to Work for Over 100 Employees. Axonius is recognized with the Great Place to Work Certification™ and for two years in a row, Axonius was ranked Deloitte Technology Fast 500 list. Axonius has been cited as the fastest growing cybersecurity company in history by revenue.

At Axonius we support a diverse and inclusive workplace and believe in equal employment opportunity. We welcome people of different backgrounds, experiences, abilities and perspectives, regardless of race, color, ancestry, religion, age, sex, gender identity, national origin, sexual orientation, citizenship, marital status, disability, or Veteran status.

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