Executive Assistant - Remote - Full Time

• We are an established Employer of Record with holistic services to help companies find, recruit, and employ the best talent in the world.
• The offer is inclusive of a laptop + Internet and mobile allowance + HMO for you and your dependent within the first month (with Covid insurance coverage).
• Your workstation is set up in a safe and secure location at home with stable and reliable internet, not less than 25 Mbps.
• 6:00 am to 3:00 pm, Philippines Time, Monday to Friday.
• Required to work during Filipino holidays.

Benefits

• HMO healthcare for you (and one dependent with COVID insurance).
• 20 combined SL/VLs per year accrued from day one.
• Government Mandated Benefits.
• 13th Month Bonus.
• Internet Allowance.
  

Perks

• Access to 50 offices for 3 days a week across the Philippines.
• Laptop.
• Birthday Cake.
• Paid Birthday Leave.
• Year-End Party.

About the Role

We are seeking an Executive Assistant to play a pivotal role that enhances the operational efficiency of the CEO and Director of the Philippines, allowing for better prioritization and focus on strategic initiatives. You will support data-driven decision-making ensuring that the CEO and Director have the necessary insights to steer the company toward growth and success.

Key Responsibilities

• Quickly adapt to new information and continuously learn in a fast-paced environment, demonstrating a strong commitment to the role and a passion for supporting the CEO and Director of the Philippines.
• Recognize the value of the CEO and Director’s time, ensuring they have the capacity to focus on high-level strategy and vision while you efficiently manage their administrative and operational responsibilities.
• Become a trusted extension of the CEO and Director over time, able to anticipate their needs, identify potential blind spots, and proactively manage critical details.
• Build trust quickly through effective communication and relationship management, ensuring the CEO and Director can rely on you for support and insights that facilitate their success.
• Demonstrate a proactive approach to managing responsibilities, offering insights that contribute to the overall efficiency and effectiveness of the CEO and Director’s operations.

Ideally, you have the following qualifications…

Experience & Software

• Proven experience in executive-level administrative support, including managing calendars, scheduling meetings, and handling travel arrangements.
• Proficiency in handling email management systems and maintaining organized communication flow.
• Expertise in document management and maintaining confidential information with discretion.
• Strong experience in data gathering, analysis, and presenting findings in clear, actionable reports.
• Proficiency in using reporting tools and software (e.g., Excel, Google Sheets, or BI tools) to create detailed financial, operational, and performance reports. Ability to compile, interpret, and present data-driven insights for senior executives to make strategic decisions.
• Experience in coordinating and managing multiple projects, tracking deadlines, and ensuring timely completion.
• Ability to conduct thorough market research, competitor analysis, and trend evaluations to support decision-making.
• Skilled in summarizing and presenting complex information in a concise and meaningful way for executive review.
• Strong written and verbal communication skills, capable of serving as a liaison between the CEO/Director and internal/external stakeholders.
• Experience in filtering and prioritizing communication to ensure streamlined operations.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and collaboration tools like Zoom and Slack.
• Familiarity with CRM systems, email marketing platforms, and reporting software is a plus.

What’s Next?

Ready to make a move? Hit Apply, attach your CV, and share your story through our quick questionnaire.

If you want to fast-track your application, complete your application online and connect with Ninna Margaja on LinkedIn

Please note you must be a Filipino citizen and submit your application in English.