Administrative Executive Assistant- REMOTE

Executive Administrative Assistant provides high-level administrative support to executives and senior leadership. This role involves managing schedules, coordinating communications, organizing travel, and handling confidential information. The assistant will act as a liaison between executives, clients, and employees, maintaining professionalism and efficiency at all times.

Key Responsibilities:

1. Calendar and Schedule Management

   • Organize and manage executives’ calendars, scheduling meetings, appointments, and events.

   • Coordinate meeting logistics, including preparing agendas, booking conference rooms, and arranging virtual meetings.

2. Communication and Correspondence

   • Handle all executive correspondence, including emails, phone calls, and messages.

   • Draft, proofread, and edit emails, reports, presentations, and other documents.

   • Act as a point of contact between the executives and internal/external clients.

3. Document and Data Management

   • Maintain organized filing systems, both physical and digital.

   • Manage sensitive and confidential information with discretion and integrity.

   • Prepare and review expense reports, ensuring accuracy and adherence to company policies.

4. Meeting Coordination and Support

   • Organize and set up meetings, taking minutes when necessary.

   • Follow up on action items from meetings and ensure timely completion.

5. Travel Arrangements

   • Coordinate travel arrangements, including booking flights, accommodations, and transportation.

   • Create detailed itineraries and provide executives with necessary travel documents.