Executive Assistant - Medical Administration

This is a remote position.

Schedule:

• 20 hours per week
  
• Mondays, 8AM to 5PM (includes 1hr unpaid break)
  
• Wednesdays, 8AM to 5PM (includes 1hr unpaid break)
  
• Fridays, 9AM to 1PM
  

Client Timezone: Australian Eastern Standard Time (AEST)

Client Overview

Join a pioneering healthcare venture that’s revolutionizing vascular and metabolic health services. This innovative practice offers comprehensive patient assessments and personalized reports, setting new standards in preventive care. As part of a dynamic team led by expert doctors, you’ll contribute to a service that’s making a real difference in people’s lives.

Job Description

As an Executive Assistant, you’ll be the backbone of our cutting-edge health assessment service. Working remotely, you’ll manage patient communications, coordinate appointments, and assist with creating detailed health reports. This role offers a unique opportunity to blend administrative expertise with healthcare, supporting a service that’s transforming how people understand and manage their vascular and metabolic health. You’ll be integral to ensuring smooth operations and exceptional patient care in this growing, innovative practice.

Responsibilities

• Manage patient scheduling and appointment coordination
  
• Facilitate clear communication between patients and medical staff
  
• Assist in preparing comprehensive health assessment reports
  
• Coordinate medical tests and follow-ups for patients
  
• Handle sensitive patient information with utmost confidentiality
  
• Support the lead doctor with various administrative tasks
  
• Contribute to the overall efficiency and growth of the practice
  
• Format and execute sending promotional flyers and cards out (Canva)
  
• General admin ad hoc duties as required by the client

Requirements

• Proven experience in medical administration or similar role
  
• Excellent organizational and time management skills
  
• Strong written and verbal communication abilities in English
  
• Proficiency in using digital communication tools like Skype
  
• Ability to work independently in a remote setting
  
• Familiarity with basic medical terminology (preferred)
  
• Commitment to patient confidentiality and data protection
  
• Entry level experience with Canva