Executive Assistant (GTM)

Interested in working for a company that provides you a chance to grow professionally, give back to society, and build your career? If so, Level Access may be the right company for you.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Revenue Officer (CRO) while providing additional support for other Go-to-Market (GTM) executive leaders, including the Chief Marketing Officer (CMO) and Chief Customer Officer. This role requires a high level of confidentiality, professionalism, and discretion, along with the ability to manage multiple priorities. The Executive Assistant will serve as a key point of contact for internal and external stakeholders and is essential in ensuring smooth operations for the CRO and the broader GTM leadership team.

Key Responsibilities:

Executive Support to the CRO:

• Manage and coordinate the CRO’s complex calendar, prioritizing and scheduling meetings across multiple time zones.

• Serve as the primary gatekeeper for the CRO, ensuring efficient time management and addressing critical issues proactively.

• Prepare and organize presentations, reports, and documentation for meetings with stakeholders, customers, and the executive team.

• Screen and prioritize communications to the CRO, handling inquiries and requests as appropriate.

Support for GTM Executives- CMO and Chief Customer Officer

• Provide calendar, meeting, and travel coordination support for the CMO and Chief Customer Officer.

• Coordinate cross-departmental meetings and manage logistics for joint initiatives among GTM leaders.

• Assist in planning and executing high-impact GTM events, both internal and external, ensuring that all logistical details are covered.

International and Domestic Travel Coordination:

• Arrange travel itineraries, accommodations, and meeting schedules for the CRO, CMO, and CCO, including coordinating international travel needs and requirements.

• Handle expense reporting and reconciliation for the CRO, CMO, and CCO.
• Travel with the CRO for customer roadshows, and domestic and international events, taking notes and coordinating logistics

Project Coordination and Support:

• Assist in the execution of strategic projects and initiatives for the CRO and GTM leadership team.

• Coordinate with other departments to gather and organize data, reports, and other necessary materials.

• Maintain organized documentation and records for easy access and retrieval.

Meeting and Event Management

• Plan, organize, and coordinate high-level meetings, offsite events, and team gatherings.

• Take notes and follow up on action items from meetings to ensure accountability and alignment among participants.

Stakeholder Liaison:

• Act as a liaison between the offices of the GTM executives and internal/external stakeholders, fostering positive relationships and promoting effective communication.

• Address inquiries and requests with professionalism, prioritizing the CRO’s availability.

Qualifications

• Bachelor’s degree preferred, or equivalent experience.

• Approximately 15% of international travel is required. A passport is required with the ability to travel internationally.

• Minimum 5+ years of experience in an executive assistant or senior administrative role, supporting C-level executives in a fast-paced environment.

• Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities.

• Proficiency in Microsoft Office Suite, and familiarity with CRM and project management software.

• Strong written and verbal communication skills.

• Ability to handle confidential information with discretion.

• Experience in managing international travel logistics is required

Personal Attributes:

• A high degree of professionalism and ability to build strong relationships across all levels of the organization.

• Proactive problem-solver with a keen attention to detail and a commitment to excellence.

• Adaptable and able to thrive in a dynamic, fast-paced environment.

• Strong cultural awareness and sensitivity, especially in international settings.

This role offers the opportunity to work closely with top GTM leaders and impact the success of high-priority initiatives across the organization. If you are a driven, strategic, and resourceful professional, we’d love to have you join our team.

Level Access is committed to workforce diversity. Equal Opportunity Employer. Copyright 2024, Level Access. All rights reserved.