Executive Assistant (US based Cell Therapy Startup)

Work Arrangement: Fully remote, 9 am - 5 pm Eastern Time, with flexibility (8 am - 4 pm ET also possible).

Job Type: Full-time

Salary Range: Up to $1,700 per month, dependent on skills and experience

Work Schedule: 40 hours per week

Locations: Remote, open to candidates from the Philippines

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

Join a fast-paced, innovative company working at the forefront of technology and healthcare. This role will provide essential support to the team, ensuring their time is effectively managed and operations run smoothly. You will be responsible for managing schedules, arranging travel, and assisting with various operational tasks to help the company achieve its ambitious goals.

Job Impact:

In this role, you will play a key part in enabling the leadership team to focus on the company’s core mission. By managing calendars, coordinating meetings, and handling operational tasks, you will directly contribute to the company's success and growth.

Key Responsibilities:

1. Scheduling and Time Management:

• Manage the CEO’s calendar and coordinate with the five founders for availability.
• Schedule meetings, set timely reminders, and ensure all events are prioritized.
• Handle last-minute changes or conflicts with efficiency and professionalism.

2. Travel Management:

• Arrange domestic and international travel for the CEO, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries and ensure all necessary arrangements are in place.
• Handle changes in travel plans and any required adjustments.

3. Administrative and Operational Support:

• Assist with ad-hoc projects, such as tracking expenses, processing invoices, and providing research support.
• Manage logistics for internal team events, company-wide meetings, and conferences.
• Support the CEO with additional operational tasks as needed.

Immediate Week 1 Tasks:

1. Attend onboarding and training sessions to familiarize yourself with the company’s tools and processes.
2. Meet with the CEO and founders to understand their scheduling preferences and availability.
3. Begin managing the CEO’s calendar and start organizing meetings.
4. Arrange upcoming travel plans and accommodations for the CEO.
5. Assist with operational tasks such as handling invoices and event logistics.

Requirements

• 2 or more years experience as an Executive Assistant or Virtual Assistant, preferably in a tech startup or fast-paced environment.
• Proficient in GSuite and Notion for managing calendars, documents, and project tracking.
• Strong organizational and time management skills to handle complex scheduling and prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with native-level fluency in English.
• Tech-savvy with a quick ability to learn new tools and adapt to changing needs.

Benefits

• Competitive Salary: Up to $1,700 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance