Executive Assistant

Unlock Your Potential as an Executive Assistant at Assistant Launch!

At Assistant Launch, we're redefining the role of a Virtual Assistant. Join our team and become a key player in supporting our thriving business operations.

Make an Impact as an Executive Assistant!

We are seeking a proactive and detail-oriented Executive Assistant to join our dynamic team. In this role, you will showcase your versatility, adaptability, and strong work ethic. Your excellent communication skills, tech-savviness, and ability to multitask will be essential to your success. We value your commitment to delivering high-quality work and your eagerness to learn and grow with our organization.

Why Choose Assistant Launch?

Skills Development: We invest in your growth by providing training and exposure to diverse tasks, enabling you to expand your skill set.

Collaborative Environment: Our team values your contributions and fosters a supportive and inclusive workplace.

Growth Opportunities: As our business expands, we offer opportunities for increased responsibilities and full-time positions for top performers.

Key Areas of Responsibilities:

• Administrative Support - Handle general administrative tasks such as data entry, filing, and document management.
• Calendar and Schedule Management - Manage and maintain the executive’s calendar, scheduling appointments, meetings, and conferences. Send reminders for upcoming events and provide preparation materials as needed.
• Email and Inbox Management - Monitor and manage the executive's inbox, filtering emails, and responding to routine inquiries.
• Travel Planning and Coordination - Research and book flights, accommodations, and transportation for both business and personal trips. Prepare detailed travel itineraries, and handle any last-minute travel changes or cancellations.
• Task and Project Coordination - Assist in managing daily tasks, setting priorities, and ensuring deadlines are met.
• Meeting and Event Support- Organize meetings, including coordinating schedules and sending invitations. Take meeting minutes and track action items for follow-up.
• Client and Vendor Communication - Serve as the initial point of contact for clients, vendors, and other stakeholders. Handle inquiries, provide updates, and ensure professional communication on behalf of the executive.
• Expense Management - Track and record expenses, and manage receipts for reimbursement. Prepare and submit expense reports, ensuring accuracy and timely submission.
• Research and Information Gathering - Conduct research on various topics, and provide insights and summaries from research to assist in decision-making. Prepare reports or presentations based on collected data.
• Personal Assistant Tasks - Handle personal errands, such as scheduling personal appointments or making reservations.
• Confidentiality and Discretion - Maintain strict confidentiality when dealing with sensitive information and business matters.
• Other Ad hoc tasks required by the Executive client

Requirements

• At least 2 years of experience as an Executive Assistant or as Virtual Admin Assistant
• Strong communication and interpersonal skills
• Proficiency in various tools (CRM, Project Management, MS Office, etc.)
• Ability to learn quickly and adapt to new technologies and processes
• Detail-oriented with excellent organizational skills
• Self-motivated and able to work independently
• Flexibility to work part-time initially, with the potential for full-time employment

Benefits

• Remote work arrangement
• Competitive compensation
• Opportunities for skill development and career growth
• Supportive and collaborative team environment

Join Us and Grow Your Career!