Executive Assistant (US-based Construction Tech Company)

Description

Work Arrangement: Fully remote, overlapping EST working hours

Job Type: Full-time

Salary Range: Up to $1,500 per month, based on experience and skills

Work Schedule: 40 hours per week, with core hours between 9 AM – 5 PM EST

Locations: Remote, open to candidates in the Philippines

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

This company is on a mission to revolutionize the construction industry by leveraging AI to streamline blueprint analysis and material estimation, creating a more efficient, cost-effective process for builders and contractors.

Role Overview:

We are seeking a proactive and versatile Executive Assistant to support our executive team and manage both administrative tasks and strategic projects. You'll handle scheduling, communications, data analysis, and cross-functional coordination, ensuring smooth day-to-day operations in our fast-growing tech company. This role offers direct exposure to leadership and opportunities to contribute to our ongoing success.

Key Responsibilities:

Administrative and Executive Support:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Organize company off-sites, team-building activities, and events.
• Handle expense reports, budgeting, and financial reconciliations.

Project and Communication Management:

• Coordinate cross-functional projects to ensure timely completion aligned with business objectives.
• Manage email correspondence and inquiries, and draft internal and external communications.
• Act as a liaison between the executive team and stakeholders, including customers and partners.

Data and Content Management:

• Conduct KPI analysis, market research, and provide data reporting to support strategic decisions.
• Prepare presentations, reports, and articles for both internal and external audiences.
• Maintain social media profiles and assist in content creation for executive communications.

Requirements

• Bachelor’s degree or relevant experience in a similar role.
• Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills, including experience with content creation.
• Proficiency in Microsoft Office, Google Workspace, and familiarity with project management tools.
• Analytical mindset with the ability to conduct data analysis and interpret insights.
• Ability to work independently in a fast-paced, dynamic environment.
• Experience in a high-growth technology company or startup is preferred.

Benefits

Compensation Package:

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.