Executive Assistant (Active Pooling)

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

ACTIVE POOLING NOTICE:

This role is part of our active pooling process. By applying, you are expressing interest in being considered for future opportunities. We will keep your application on standby and reach out to you as soon as a suitable client opportunity becomes available. Thank you for considering us as part of your career journey!

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Job Title: Executive Assistant
Working Schedule: Overlapping US hours
Type of Contract: Independent Contractor

About the Role:As a right-hand person to our executive team, you will play a pivotal role in ensuring their success. You'll provide comprehensive administrative, logistical, and communication support, freeing them to focus on strategic initiatives.

Duties and Responsibilities:

• Manage executive calendars, scheduling appointments, meetings, and travel arrangements.
• Oversee email and phone communication, screening inquiries, prioritizing messages, and composing responses as needed.
• Prepare presentations, reports, and other documents, ensuring accuracy and adherence to style guides.
• Organize and manage logistics for meetings, conferences, and events.
• Arrange travel itineraries, including flights, hotels, and ground transportation.
• Liaise with internal and external stakeholders on behalf of the executive.
• Maintain confidentiality of all sensitive information.
• Manage office supplies and equipment.
• Anticipate and proactively address the executive's needs.
• Perform other duties as assigned.

Requirements

• At least 2 years of experience as an Executive Assistant
• Exceptional organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, project management and calendar management software.
• Strong communication, interpersonal, and writing skills.
• Ability to prioritize effectively and work independently with minimal supervision.
• Discreet and professional demeanor with a high degree of confidentiality.
• Ability to thrive in a fast-paced and dynamic environment.