Research Administrator

Are you a strong research administrator based in the Republic of Ireland, looking to contribute to a dynamic, interdisciplinary Responsible AI Innovation & Research team? Then we would love to hear from you!

Trilateral Research have a fantastic opportunity for a Research Administrator to join our team. The successful candidate will ensure high-quality, professional, efficient, and timely administrative and operational support to the Research Department.

Our company and what we do

At Trilateral Research, we provide ethical AI solutions for tackling complex social issues, from human trafficking and child exploitation, citizen security in crisis to pollution and climate change. We transform research into innovation and sustainable impact​, focusing our efforts where we can enhance societal wellbeing.

We apply rigorous, cutting-edge research when developing and accessing new technologies to ensure they achieve sustainable innovation and measurable impact. Our teams include humanities specialists, social scientists, data scientists, ethical, legal and human rights experts who work across the technology-social disciplinary divide.

What are your responsibilities?

Operational Management Support:

• Support Innovation & Research (I&R) management with operational tasks such as handling information requests, sending updates to internal and external stakeholders, and planning meetings and trainings.

• Support I&R capacity management and utilisation analysis.

• Content collation and preparation of presentations for the Research department.

• Develop, maintain, administer and improve administrative Policies and Procedures according to business requirements.

• Set and share agendas for department meetings and when allocated take meeting minutes and action items to revisit.

Administrative support to coordinated projects:

• Create, maintain and collect accurate project documentation for assigned projects to support accurate reporting, monitoring /scheduling, and risk assessment.

• Support the organisation of project meetings and events by coordinating activities, documenting meeting minutes, assignments and project communications.

• Support project reporting and reviews.

• Communicate with project partners on task and deliverable timelines and review cycles for completion.

General Administration:

• Monitor and manage daily, weekly and monthly research administration activities.

• Manage and update relevant I&R tracking documents and tools.

• Audit and carry out regular maintenance of department designated SharePoint folders and files and ensure updates are carried out by relevant team members.

• Support cross-departmental activities including collaborating with and supporting the research finance team during busy periods.

• Ensure written and verbal communication is carried out with all stakeholders in an effective and efficient manner.

Requirements

Skills and experience you will bring to the role:

Interpersonal skills

Essential:

• Strong verbal/written communication and presentation skills, including an ability to effectively communicate with stakeholders across the organisation. 

• Organised – ability to prioritize tasks and under deadlines.

• Confident - able to work on own initiative and without supervision if necessary.

• Discreet – confidentiality required.

• Adaptable – willing and able to change direction if the business needs require it.

• Shared values such as: Commitment to Excellence, Knowledge sharing, Adaptability, Mucking-in, Trust and Respect.

General knowledge and technical skills

Essential:

• Intermediate level of experience with MS office tools such as Word, Excel, PowerPoint and SharePoint.

• Good analytical skills and data-driven thinking.  

• Excellent attention to detail and time management skills.

• Strong English written and verbal communication abilities.

• Proven team working skills and ability to collaborate.

Desirable:

• Project administrative/management experience is an advantage.

• Experience using project management software.

Required education and experience

Essential:

• A minimum of two years' administration experience in a fast-paced environment.

• Good working knowledge of Microsoft Office tools.

Desirable:

• Experience working in an interdisciplinary team.

• Advanced knowledge of Excel.

• Knowledge of/experience in European Commission funding schemes.

What else do I need to know?

Location: This position is open to candidates based in the Republic of Ireland.

Contract type: 1 year Fixed Term Contract

Start date: ASAP

Salary: Commensurate with experience

Hours: Full-time

Applications close 12th January 2025

Our compensation package includes:

• Competitive salary

• Enhanced holiday entitlement increasing with service

• Company sick pay and family friendly pay

• Flexible working hours

• Remote working/working from home options

• Enhanced pension scheme based on service

• Continuous career development

How to apply?

Please submit both your CV and a cover letter, linking your experience to our requirements in order to have your application considered. References will be required prior to appointment and candidates must be eligible to work in the country the role requires.

We are an Equal Opportunities employer and positively encourage applications from suitably qualified and eligible candidates, regardless of their age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We are a Disability Confident committed and Living Wage employer.

At Trilateral Research, we value privacy and data protection rights. We have a longstanding data protection culture and promote robust ethical standards in data management and research ethics. Please read our Recruitment Privacy Notice in relation to our recruitment activities before submitting your application to work with us.