Executive Assistant - Cyber Security

This is a remote position.

Schedule:

• Full-time, flexible schedule covering US East Coast morning hours (approximately 3 PM to 12 AM Philippine Time) Monday to Friday
  

Client Timezone: Eastern Time Zone (ET)

Client Overview

Join a dynamic, fast-paced organization at the forefront of cybersecurity innovation. Our client manages multiple ventures spanning cybersecurity, project management, and event planning. With a strong connection to military precision and direct communication, this company values initiative and work-life balance. As part of a diverse team, you’ll contribute to cutting-edge projects that make a real impact in the digital security landscape.

Job Description

We’re seeking a highly organized and proactive Executive Assistant to support a visionary leader managing multiple high-impact organizations. In this pivotal role, you’ll be at the heart of operations, ensuring smooth day-to-day functioning across various ventures. You’ll have the unique opportunity to work in a diverse environment, spanning cybersecurity, project management, and event planning. This position offers an exciting chance to grow your skills, interact with high-level stakeholders, and play a crucial role in the company’s success. If you thrive in a fast-paced environment, have excellent communication skills, and are looking for a role where your contributions directly impact the organization’s goals, this is the perfect opportunity for you.

Responsibilities

• Masterfully manage the executive’s complex calendar, coordinating meetings and appointments across multiple time zones and organizations
  
• Act as the primary point of contact, skillfully handling email correspondence and serving as a gatekeeper for the executive team
  
• Provide comprehensive updates on both internal and external projects, ensuring all stakeholders are well-informed
  
• Cultivate strong relationships with board members, facilitating smooth communication and ensuring timely project completion
  
• Oversee critical day-to-day operations, demonstrating initiative in identifying and resolving potential issues before they arise
  
• Perform light bookkeeping duties, including precise categorization of financial transactions
  
• Take a leading role in event preparation and coordination, showcasing your ability to manage multiple moving parts
  
• Proactively identify areas for process improvement and implement efficient solutions
  

Requirements

• Exceptional organizational skills with a proven ability to manage complex schedules and prioritize effectively
  
• Outstanding written and verbal communication abilities, with a talent for concise and impactful messaging
  
• Proficiency in using project management and communication tools, with a willingness to learn new technologies
  
• Demonstrated ability to work independently, take initiative, and thrive in a fast-paced, dynamic environment
  
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously
  
• Strong problem-solving skills and the ability to make sound decisions under pressure
  
• Military experience is highly valued, but not required
  
• Excellent conversational English skills for clear and effective communication
  
• Ability to maintain confidentiality and handle sensitive information with discretion
  
• Willingness to work a flexible schedule aligned with US East Coast morning hours (approximately 3 PM to 12 AM Philippine Time)