Work Schedule: Part-time 20 hours a week flexible during client business hours
We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative and strategic support to our executive team. The ideal candidate will be a detail-oriented professional with excellent communication skills, the ability to manage multiple tasks efficiently, and a strong sense of discretion and professionalism.
•Manage executive calendars, appointments, and meetings.
•Prepare and edit correspondence, reports, presentations, and other documents.
•Handle confidential information with discretion and professionalism.
•Take minutes during meetings and follow up on action items.
•Act as a liaison between executives and internal/external stakeholders.
•Oversee office operations, ensuring efficiency and organisation.
•Coordinate travel arrangements, including flights, accommodation, and itineraries.
•Assist in the preparation of reports, proposals, and presentations.
•Monitor and manage expenses, budgets, and reimbursements.
•Support business process improvements and administrative projects.
•Manage incoming and outgoing emails and calls on behalf of executives.
•Maintain strong relationships with clients, suppliers, and key stakeholders.
•Represent executives in meetings, events, and professional interactions as needed.
•Draft and distribute internal and external communications.
•Assist with planning and execution of company events, conferences, and meetings.
•Support executives in project management, ensuring deadlines are met.
•Conduct research and prepare briefs on industry trends and business insights.
•Experience: Minimum 3 years in an Executive Assistant, Personal Assistant, or similar role.
•Education: Diploma or Degree in Business Administration, Management, or a related field (preferred).
•Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management tools.
•Organisational Skills: Ability to manage multiple priorities in a fast-paced environment.
•Communication Skills: Strong verbal and written communication skills.
•Problem-Solving: Ability to anticipate needs and proactively resolve challenges.
•Confidentiality & Discretion: High level of professionalism and trustworthiness.
•Work closely with leadership in a dynamic and fast-growing business.
•Opportunity to contribute to strategic initiatives and business success.
•A supportive and collaborative work environment.
Please ensure that you regularly check the email address that you provide during the application process for any updates from potential employers. Your application status, interview invitations, or job offers will be sent via email. Respond promptly to maintain your candidacy.