Executive Assistant (VP Engineering & Senior Engineering Director) (Remote, EMEA

Executive Assistant, VP of Engineering and Senior Director of Engineering

Grafana Labs is looking for an experienced Executive Assistant to support Dee Kitchen, our Engineering VP (based in London, UK), and David Kaltschmidt, our Senior Director (based in Berlin, Germany), who are both native English speakers.

You will have exceptional verbal, written and organizational skills with a consistent track record of success in supporting executives in a fast-paced, highly dynamic work environment. You are high energy with a pro-active, empathic attitude, yet you are a mature professional who is gifted with the ability to handle challenging situations with grace, tact, and a sense of urgency. You also understand that different executives have different preferences and styles and can adapt to them.

For context, the two leaders manage a combined 250 engineers and managers across 25+ countries globally and from a diverse range of backgrounds. As a consequence their calendar schedules are complicated and they occasionally have long working days. Their combined travel is at least 20+ weeks of the year. We’re looking for an EA to help lift as many delegatable tasks as possible from the leaders, to help them focus on where they bring the greatest value.

This role will report to the VP and be based in the UK as a remote position.

A typical week may look like

• Maintaining busy calendars and daily schedules in Google Calendar, fielding and prioritizing requests, reacting to changing priorities.
• Coordinating extensive domestic and international travel for the VP and Senior Director
• Help triaging and organize emails as necessary
• Helping to organize department level all-hands meetings, leadership meetings, and offsites. Providing support on: agenda, slide decks, logistics, invites, catering, meeting notes, and action items.
• Managing expenses for the VP and Senior Director in a proactive, fiscally alert manner
• Working with the sales, events, and marketing teams to schedule the two leaders attendance at customer facing events and customer site visits
• Maintaining a positive, respectful, collaborative, and effective working relationship with all members of the Grafana Labs team
• Managing ad-hoc projects and working groups for the executives and the company as needed

What would make you a good fit for this role?

• You enjoy working with a sense of urgency and an ability to work in a fast-paced, ever-changing environment whilst bringing an indefatiguable energy to the role
• You have proven success supporting one or more executives in a dynamic and growing environment
• You are highly professional, organized, with an attention to detail, you are someone who completes the things you set out to do
• You are able to handle sensitive and confidential information with discretion and professionalism
• You possess incredible time management skills, able to handle multiple competing priorities and to constantly re-prioritize
• You are someone who drives their own learning, and personal growth is important to you

Nice to have experience

• Experience of working remotely and/or coordinating with peers and team members globally, whilst understanding the challenges and opportunities of remote working and remote communication - you will need to be an excellent communicator in all channels (in person, online, in writing) and able to form strong working relationships both in person and virtually, with people from a wide variety of backgrounds
• Highly competent with the tools we use such as Google Docs/Slides/Sheets, Slack, and Zoom
• Flexibility to support off-hours availability for questions, meetings, projects
• Experience with basic project management
• Experience with basic event management

The successful EA will be a person who can build a high trust relationship with both execs in this remote environment, and who demonstrates an enthusiasm to learn, a willingness to be involved on all fronts, and able to lift as much work from the execs as possible. Grafana Labs hires a diverse team, globally, culturally, and you must be able to build relationships with the whole team.

In the UK, the Base compensation range for this role is £55,178 - £68,972. Actual compensation may vary based on level, experience, and skillset as assessed in the interview process. Benefits include equity, bonus (if applicable) and other benefits listed here.

*Compensation ranges are country-specific. If you are applying for this role from a different location than listed above, your recruiter will discuss your specific market’s defined pay range & benefits at the beginning of the process.

About Grafana Labs: There are more than 20M users of Grafana, the open source visualization tool, around the globe, monitoring everything from beehives to climate change in the Alps. The instantly recognizable dashboards have been spotted everywhere from a NASA launch and Minecraft HQ to Wimbledon and the Tour de France. Grafana Labs also helps more than 3,000 companies -- including Bloomberg, JPMorgan Chase, and eBay -- manage their observability strategies with the Grafana LGTM Stack, which can be run fully managed with Grafana Cloud or self-managed with the Grafana Enterprise Stack, both featuring scalable metrics (Grafana Mimir), logs (Grafana Loki), and traces (Grafana Tempo). Benefits: For more information about the perks and benefits of working at Grafana, please check out our careers page. Equal Opportunity Employer: At Grafana Labs we’re building a company where a diverse mix of talented people want to come, stay, and do their best work. We know that our company runs on the hard work and the dedication of our passionate and creative employees. If you're excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. We will recruit, train, compensate and promote regardless of race, religion, color, national origin, gender, disability, age, veteran status, and all the other fascinating characteristics that make us different and unique. We believe that equality and diversity builds a strong organization and we’re working hard to make sure that’s the foundation of our organization as we grow. For information about how your personal data is used once you’ve applied to a job, check out our privacy policy.