Senior Executive Assistant, Projects

Senior Executive Assistant, Projects

Department: Legal

Employment Type: Permanent - Full Time

Location: Remote, UK

Description

WHAT WE NEED

We are looking for a highly organised and proactive Senior Executive Assistant, with a strong project management mindset to partner directly with our CEO, wider C-level and business leaders. This pivotal role will be instrumental in driving the successful execution of impactful business projects, fostering cross-functional collaboration, and contributing to the strategic development of the company.
You Will:

• Become a strategic partner that works to understand and align with the CEO's and executive team's vision and priorities.
• Take ownership of global and significant cross-functional projects, responsible for managing project timelines, tracking deliverables, and following up with action owners.
• With a positive energetic approach, you will drive collaboration across the business, ensuring seamless communication across teams and alignment between various departments.
• Contribute to overall external vendor strategy, assisting with the management and coordination of vendor relationships relating to project involvement.
• Contribute to initiatives that enhance company culture and employee engagement.
• Act as a problem solver, proactively identifying and working to resolve issues, anticipating potential roadblocks, offering and implementing effective solutions.

WHAT YOU’LL DO

• Provide high-level project administration support to the CEO, C-level executives and wider leadership, ensuring projects are delivered on time and within scope.
• Manage and track project deliverables, milestones, and deadlines, using project management tools and methodologies.
• Coordinate and facilitate cross-functional project meetings, preparing agendas, taking minutes, and following up on action items.
• Serve as a central point of contact for executive related inquiries and communications.
• Support the management of vendor relationships, including contract administration and performance monitoring.
• Conduct research and analysis to support project planning and decision-making.
• Manage complex calendars focusing on project meetings, and ensure that the CEO, C-level executives and wider leadership are prepared for all project-related meetings.
• Contribute to initiatives aimed at enhancing company culture and employee engagement.
• Manage and organize project related files and documents.

WHAT YOU HAVE

• Proven experience as a Senior Executive Assistant or Project Coordinator, ideally supporting C-level executives ideally within a software, technology company or start-up.
• Strong project management skills, with the ability to manage multiple projects simultaneously.
• Excellent organisational and time-management skills, with a keen eye and attention to detail.
• Exceptional communication and interpersonal skills, with the ability to build strong relationships across all levels of the organization.
• Proficiency in project management tools and software (e.g., Asana, Trello, Microsoft Project).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and proactively, with a strong sense of ownership.
• Experience handling confidential information with discretion and professionalism.
• Experience working with vendor relationships and supporting vendor based projects.
• A proven track record of facilitating cross-functional teams.
• A proactive approach to problem solving.
• Experience with complex calendar management.
  
  

BENEFITS

• 25 days annual leave + Bank holidays
• Group Company Pension Plan
• Private Medical Insurance
• Private Dental Insurance
• Life Insurance
• EAP (Employee Assistance Program)