Project Coordinator, Marketing

Description

Position Summary:

The Marketing Project Coordinator will be responsible for fielding project requests from various departments

and ultimately assist in the facilitation, execution, and completion of projects assigned to the Marketing team.

This includes working closely with the Marketing Project Manager, handling communication with stakeholders about the state of the project, ensuring projects stay on track/deadline/budget, and adjusting, if necessary, to

meet new requirements. Responsible for project planning, monitoring project progression, and meeting goals

as defined by leadership.

Essential Functions and Job Responsibilities:

• Conducts due diligence of project requests by evaluating business segment request and needs.
• Develops project plan based on due diligence and drive project to completion.
• Create long and short-term plans, including setting targets for milestones, and adhering to deadlines.
• Creates, maintains, and monitors project plans, schedules, and calendars for fulfilling each goal and objective - adjust schedules and targets as needed.
• Collaborate with employees and external vendors involved in the project to complete tasks on time.
• Identify potential project risks and work with project manager to develop mitigation strategies.
• Identify areas of process improvement opportunities
• Reports on progress and results as requested by departmental leaders to keep the project aligned with their goals.
• Coordinates with the Marketing team to brainstorm and execute proactive digital and print projects and campaigns.
• Ensure the project meets quality standards and is aligned with the organization's overall goals.
• Documents and follows up on actions and decisions.
• Proofread marketing materials as needed.
• Provides administrative support as needed.
• Undertakes project tasks as required.
• Adheres to frameworks and maintains documentation appropriately.
• Other duties as assigned.
• Develop and maintain working knowledge of current products and services offered by the company.
• Maintain patient confidentiality and function within the guidelines of HIPAA.
• Complete assigned compliance training and other educational programs as required.
• Maintain compliance with AdaptHealth’s Compliance Program
• Perform other related duties as assigned.

Competency, Skills, and Abilities:

• Proven experience with Microsoft Office, Microsoft Outlook, Adobe Acrobat, and Teams
• Proven ability to meet deadlines in a fast-paced environment.
• Strong writing and proofreading skills
• Excellent written and verbal communication skills
• Confident, enthusiastic, energetic, and self-motivated thinker with a strategic focus
• Exceptional organizational and time management skills with the ability to deal with a high volume of work, multitask, work at pace, and be comfortable with changing priorities.
• Ability to use initiative to work independently as well as willingness to work collaboratively as part of a team.
• Proficient computer skills and knowledge of Microsoft Office specifically Excel
• Project Management tool experience a plus
• Ability to prioritize and manage multiple projects.

Requirements

Education and Experience Requirements:

• Bachelor’s degree in Business Administration, Project Management, or a related field required.
• Certification in Project Management (e.g., PMP, CAPM) is a plus.
• Two (2) years of relevant work experience required in marketing, advertising, communications, or brand management.
• Healthcare experience a plus

Physical Demands and Work Environment:

• Must be able to bend, stoop, stretch, stand, and sit for extended periods.
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use.
• Work environment may be stressful at times, as overall office activities and work levels fluctuate.
• Subject to long periods of sitting and exposure to computer screen.
• Ability to utilize a computer and other office equipment with an excellent Wi-Fi connection.
• Physical and mental ability to analyze, problem-solve and collaborate with others.
• Mental alertness to perform the essential functions of position and the ability to properly treat confidential information.
• Ability to work after non-business hours, as needed.
• Ability to travel occasionally may be required for events and/or meetings throughout the year.
• Remote position