Legal & Compliance Coordinator

We are seeking a highly organized and detail-oriented Legal and Compliance Coordinator to join our fast-paced, high-volume auction house. This role supports our legal and business operations across corporate governance, regulatory compliance, and real estate auction transactions.

This is a great opportunity for someone who enjoys structure, process, and cross-functional collaboration, and is looking to grow within a dynamic organization. We’re looking for someone who is curious, solutions-oriented, and excited to take ownership of operational legal work that helps move the business forward.

RESPONSIBILITIES:

Corporate Governance

• Assist in the preparation, review, and management of corporate documents including articles of incorporation, bylaws, board resolutions, and meeting minutes.
• Maintain and update corporate records and databases.
• Ensure compliance with state and federal corporate governance requirements.
• Coordinate with internal departments to ensure timely and accurate filings.
• Experience with drafting corporate documents including written resolutions and board minutes is required.

Regulatory Compliance

• Monitor and ensure compliance with federal, state, and local regulations applicable to auction operations.
• Conduct regular audits to ensure adherence to compliance standards and report findings to the General Counsel..
• Assist in the development and implementation of compliance programs and training for staff.
• Maintain up-to-date knowledge of relevant laws and regulations affecting the auction industry.

Real Estate Auctions

• Assist in the preparation and review of documents related to real estate auction transactions, including contracts, deeds, title searches, and closing statements.
• Coordinate with external parties such as buyers, sellers, real estate agents, and title companies to facilitate smooth transactions.
• Conduct due diligence on properties, including zoning, environmental, and lien searches.
• Prepare and manage closing documents and ensure timely and accurate execution of transactions.

Transaction Support

• Assist in the drafting, review, and management of a variety of legal documents related to auction transactions.
• Conduct legal research and provide summaries to attorneys on various legal issues.
• Coordinate and manage the transaction calendar, ensuring all deadlines are met.
• Assist in resolving any legal issues that may arise during auction transactions.

General Duties

• Maintain confidentiality of all legal matters.
• Provide administrative support to the legal team as needed.
• Stay informed about industry trends and legal developments affecting the auction business.
• Assist in special projects and perform other duties as assigned by the General Counsel.

Requirements

Education and Experience

• Bachelor’s degree and Paralegal Certificate from an ABA-accredited program.
• Minimum of 5-7 years of experience as a paralegal or legal coordinator, with specific experience in corporate law and real estate transactions.
• Experience in an auction house or high-volume transactional environment is highly preferred.

Skills and Abilities

• Strong understanding of corporate governance, compliance regulations, and real estate law.
• Excellent organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficient in legal research and writing.
• Strong communication and interpersonal skills.
• Proficiency in Google Workspace Suite and legal research tools.

Personal Attributes

• High level of integrity and professionalism.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Commitment to maintaining confidentiality and exercising discretion.

WORKING CONDITIONS:

• Regular business hours with potential for occasional extended hours during peak transaction periods.

Benefits

• Frequent interaction with the company principals

• The opportunity to implement new systems and processes
• Open PTO plan
• Collaborative and energetic work environment with other motivated, career-driven professionals
• Competitive salary and company performance bonus program
• Medical, Dental and Vision insurance benefits
• Career development opportunities
• Ability to work remotely from anywhere in the world

This job description is intended to provide a comprehensive overview of the responsibilities and qualifications for the Legal Compliance Coordinator position. It is not an exhaustive list of duties, and the company reserves the right to modify the job description as necessary.